Procurement Purchase to Pay System

Title

Procurement Purchase to Pay System

Stage

tenderAmendment

Buyer

MAXIMUS UK SERVICES LIMITED

Buyer id

GB-SRS-supplierregistration.cabinetoffice.gov.uk/zHjB4EBW

Status

active

Category

goods

CPV

48000000

CPV in words

Software package and information systems

Estimated value

100000

Currency

GBP

Released

2026-09-17T16:26:15+01:00

Tenders close

2026-10-15T17:00:00+01:00

Contract starts

2027-10-15T00:00:00+01:00

Contract ends

2030-10-15T23:59:59+01:00

Procedure

Competitive procedure with negotiation (above threshold)

Description

Maximus is undertaking a procurement exercise to identify a strategic Source-to-Pay (S2P) platform to support the ongoing transformation of procurement processes across the organisation. The solution will be expected to support an integrated procurement lifecycle, including: • Contract Lifecycle Management (CLM) • Strategic Sourcing • Supplier Management • Procure-to-Pay (P2P) • Invoice Automation • Spend Analytics & Reporting SAP will remain the organisation's finance platform and system of record. The primary objectives of this procurement are to improve procurement governance, contract visibility, supplier management, user experience, process compliance and reporting capabilities while maintaining seamless integration with SAP. Key Evaluation Priorities The evaluation will place particular emphasis on: 1. SAP Integration Capability (Critical) 2. Contract Lifecycle Management (CLM) 3. User Experience and Adoption 4. End-to-End Source-to-Pay Functionality 5. Total Cost of Ownership (TCO) Mandatory Requirements: Suppliers will be required to confirm compliance with all of the following mandatory requirements. Failure to meet any of these criteria may result in exclusion from the next stage of the procurement process. SAP Integration (Critical) • Proven, standard integration capability with SAP ECC and/or SAP S/4HANA, SAP by Design. • Ability to integrate core procurement and financial data. • Demonstrable customer references utilising SAP-integrated deployments. Contract Lifecycle Management (CLM) • Provision of a mature Contract Lifecycle Management capability. • Support for contract repository, metadata management, approval workflows, version control and contract renewal management. • Ability to link contracts with suppliers, sourcing events and procurement activity. 3. Global Operating Model • Ability to support multiple countries, currencies, languages and tax jurisdictions. • Experience supporting global or multi-region organisations. 4. Security & Compliance • ISO 27001 certification / Cyber Essentials Plus • GDPR compliance. • Role-based access controls. • Audit logging and traceability of user activity. • Appropriate business continuity and disaster recovery arrangements. 5. Enterprise-Scale Experience • Demonstrated experience delivering S2P and/or P2P solutions for large enterprise organisations. • Ability to provide relevant customer references for organisations of comparable size and complexity. 6. Delivery & Support Capability • Availability of UK-based implementation and support resources. • Ability to provide ongoing support for global business operations. • Proven implementation methodology and support model. Supplier Response Suppliers are requested to confirm whether they meet each of the mandatory requirements outlined above and provide a brief summary of their relevant experience and capabilities.

Open Contracting ID

ocds-b5fd17-1904b1e6-b0bd-4525-a2c8-f64dc3886b65

Cite as

Contracts Finder (UK below-threshold and wider public-sector notices) (UK Cabinet Office, Contracts Finder), pages.json, sha256 9eef7d9a9a44, published 2026-10-03

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